Office Administrator

Location

PHILADELPHIA, PA METROPOLITAN AREA

Overview

Eigen X is a professional services firm headquartered in Radnor, PA (suburban Philadelphia, PA). Our experienced team provides business and technology consulting, solution development, and systems integration services to mid-Market and Fortune 2000 clients.

We have extensive experience partnering with our clients to achieve their organizational goals and business objectives using innovative solutions, a flexible delivery model with timely execution, and rapid resource deployment. Eigen X understands that seamless operations mean getting the right solutions and the right people at the right time. Our ability to effectively lead and execute major programs, supplement existing staff on long-term engagements, and supply surge capacity to meet time-sensitive needs provides the flexibility our clients require.

Job Summary

Recruiting / Staffing

  • Review staffing requests and determine needs
  • Provide initial search with Linked In, Dice, etc.
  •  Update database of candidates and independent contractors
  •  Schedule candidates for interviews
  •  Anonymize and convert resumes to our format

Financial / Admin

  •  Become familiar with Harvest time and expense reporting system
  •  Update QuickBooks online and assist with billing and invoicing
  •  Assist with forecast/budget spreadsheets
  •  Other tasks as needed
  •  Sending out and receiving mail and packages
  •  Performing multifaceted general office support
  •  Scheduling and coordinating meetings, interviews, events and other similar activities

Sales / Marketing

  • Manage Mailing lists / contacts / follow up (learn Mailchimp list mailer)
  •  Maintain and update our Website, recruiting site, LinkedIn and Facebook Client Work
  • Assist project teams as needed
  •  Follow up on customer requests for information
  •  Preparing internal support materials
  • Sending and receiving forms for the company

Required Competencies and Characteristics:

  • Strong strategic thinking and execution abilities
  • Strong analytical and problem-solving skills leading to practical application
  • Ability to interface with corporate executives, recruits and other firms
  • Ability to masterfully deal with ambiguity and multi-tasking demands
  • Intellectual and behavioral flexibility
  • Excellent written and oral communication skills
  • Knowledge of QuickBooks a plus

Job Qualifications Qualified candidates must have a Bachelor’s degree in overall minimum GPA of 3.0/4.0. The willingness and ability to work additional hours as needed is also required.

Benifits Eigen X is able to offer an outstanding opportunity for career growth, an attractive compensation and incentive program, generous benefits including immediate participation in 401(k) plan, and a flexible work environment that offers individual enrichment opportunities in a teaming environment. For more information, see our website at www.eigenx.com/careers/benefits